Sheridan County Property Records
How To Search Property Records in Sheridan County in 2026
SheridanRecords.us provides access to publicly available information related to property records in Sheridan County, Wyoming. Members of the public may use this resource to locate data that may include ownership history, assessed values, recorded documents, tax information, and parcel details. Available record categories may encompass deeds, mortgages, liens, plat maps, tax assessments, and transfer histories. Access and completeness of records may vary depending on the source and the time period of the document.
Property records in Sheridan County may be searched through several official resources maintained by county and municipal agencies. The primary repositories include the Sheridan County Assessor, the Sheridan County Clerk and Recorder, the Sheridan County Treasurer, and the City of Sheridan's Public Records Portal. Each office maintains distinct categories of records and provides separate access methods.
Multiple Access Methods:
- Online searches — The most convenient method; available through county and municipal portals at no cost for basic information
- In-person visits — Required for certified copies, historical documents, or records not yet digitized
- By mail — Written requests submitted to the appropriate office with applicable fees and identifying information
- Through professionals — Title companies, real estate attorneys, and licensed appraisers conduct comprehensive searches as part of transactions
1. Property Appraiser Website
The Sheridan County Assessor serves as the primary resource for property valuation and ownership information. Koko Knudtson currently serves as the Sheridan County Assessor, bringing more than 20 years of dedicated service to the county.
Search Options:
- By property address
- By owner name
- By parcel ID number
- By subdivision name
- By GIS map location
Information Available:
- Current owner name and mailing address
- Legal description and parcel number
- Land use and zoning classification
- Property characteristics (square footage, year built, lot size, building type)
- Assessed value (land and improvements)
- Taxable value and exemptions applied
- Sales history
- GIS map location
How to Search:
- Navigate to the Sheridan County Assessor website
- Select the preferred search type (address, owner name, or parcel ID)
- Enter the search criteria in the appropriate field
- Review the results list returned by the system
- Select the specific property to view the full property card
- Review ownership details, valuation history, and sales records
- Print or save the information as needed
2. County Clerk and Recorder Official Records Search
The Sheridan County Clerk and Recorder maintains the official record of all instruments affecting real property title. Members of the public may search recorded documents through this office.
Searchable By:
- Grantor name (seller)
- Grantee name (buyer)
- Document type
- Recording date range
- Book and page number
- Instrument number
Documents Available:
- Warranty deeds and quitclaim deeds
- Mortgages and deeds of trust
- Satisfactions and releases of mortgage
- Mechanic's liens, judgment liens, and tax liens
- Easements and declarations of restrictions
- Plats and surveys
- Powers of attorney affecting property
- Lis pendens notices
How to Search:
- Visit the Clerk and Recorder office or contact the office for online access options
- Select the preferred search type (grantor/grantee name, document type, or date range)
- Enter the search criteria
- Review the results and note the instrument number or book and page reference
- Request document images or certified copies as needed
- Pay applicable fees for copies or certifications
3. Tax Collector / Treasurer Website
The Sheridan County Treasurer administers property tax billing, collection, and delinquency records. As noted on the county's official property taxes page, "the assessment ratio is multiplied by the fair market value to find the property's 'taxable value.' The taxable value is then multiplied by the total mills" to determine the tax owed.
Search By:
- Property address
- Owner name
- Parcel number
- Tax account number
Information Available:
- Current tax bill and payment status
- Payment history
- Outstanding balances and delinquency information
- Exemptions applied
- Millage rates by taxing authority
- Installment plan status
4. GIS and Mapping System
The Sheridan County GIS and Mapping system provides a visual, interactive method for locating and reviewing property information. According to the county's GIS & Mapping page, "using property records from the County Assessor, the interactive mapping tool provides property assessment and tax information."
How to Use:
- Navigate the interactive map to the property location
- Click on a parcel to view linked property information
- Access assessment data, ownership details, and tax records
- View aerial photography and property boundary overlays
- Examine zoning layers, flood zones, and environmental features
- Measure distances and view multiple map layers simultaneously
In-Person Searches:
Sheridan County Assessor
224 S. Main Street, Suite B-5
Sheridan, WY 82801
Phone: (307) 674-2535
Sheridan County Assessor
Sheridan County Clerk and Recorder
224 S. Main Street
Sheridan, WY 82801
Phone: (307) 674-2500
Clerk and Recorder
Sheridan County Treasurer
224 S. Main Street
Sheridan, WY 82801
Phone: (307) 674-2522
Sheridan County Treasurer
By Mail Requests:
Members of the public may submit written requests by mail to the Sheridan County Clerk and Recorder at 224 S. Main Street, Sheridan, WY 82801. Requests should specify the document by instrument number, book and page reference, or property address and approximate date range. Payment for copy fees must accompany the request. Certified copies are available upon request with the applicable certification fee included.
Through Professionals:
- Title companies conduct comprehensive title searches, prepare abstracts of title, and issue title insurance commitments identifying all recorded interests affecting a property
- Real estate attorneys provide legal title opinions, address complex ownership issues, and assist with dispute resolution
- Real estate agents access MLS data for listed properties, pull property histories, and compile comparable sales data as part of their representation services
Search Tips:
- When searching by address, attempt variations with and without directional prefixes (N, S, E, W)
- When searching by owner name, try last name first and check for spelling variations or maiden names
- When searching by legal description, use the exact subdivision name, lot number, and block number as recorded
- For historical records not available online, an in-person visit to the Clerk and Recorder office is required, as older documents may be stored in bound volumes or on microfilm
What Is Sheridan County Property Records
Property records in Sheridan County are official documents related to real property — land and the structures affixed to it — maintained by county government offices as permanent public records. These instruments establish legal ownership, document the chain of title, record encumbrances such as mortgages and liens, and provide the factual basis for property tax assessment. Under Wyoming Statute § 34-1-101, instruments affecting real property must be recorded with the county clerk to provide constructive notice to subsequent purchasers and encumbrancers.
Types of Property Records:
Ownership Records:
- Warranty deeds, quitclaim deeds, and special warranty deeds
- Transfer records and ownership history
- Life estate deeds and trust documents affecting property
- Chain of title documentation
Encumbrance Records:
- Mortgages and deeds of trust
- Tax liens, mechanic's liens, and judgment liens
- Easements, restrictions, and covenants
- Homeowner association documents
- Lis pendens notices
Tax and Assessment Records:
- Property tax assessments and annual assessment rolls
- Tax bills and payment history
- Exemption records (homestead, veteran, senior)
- Special assessments and millage rates
- Tax delinquency records
Legal Descriptions and Plats:
- Plat maps and subdivision plats
- Surveys and re-plats
- Lot and block information
- Metes and bounds descriptions
Building and Permit Records:
- Building permits and certificates of occupancy
- Code violation records
- Zoning and land use designations
Who Maintains Property Records:
The Sheridan County Clerk and Recorder is responsible for recording, indexing, and maintaining all instruments affecting real property title, including deeds, mortgages, liens, easements, and plats. The Sheridan County Assessor maintains property valuation records, assessment rolls, ownership information, and exemption applications. The Sheridan County Treasurer administers tax billing and collection records. The Sheridan County Planning and Zoning Department maintains zoning records, land use designations, and building permit information.
Legal Framework:
Wyoming's recording statutes, codified at § 34-1-120, establish the notice and priority principles governing recorded instruments. Documents recorded with the Clerk and Recorder provide constructive notice to all subsequent parties, protecting the interests of purchasers and lenders who rely on the public record. Wyoming's public records law, codified at Wyoming Statute § 16-4-201, affirms the public's right to inspect and copy government records, including property records maintained by county offices.
Are Property Records Public Information in Sheridan County?
Property records in Sheridan County are public information. Under Wyoming's Public Records Act, § 16-4-201 et seq., all records maintained by government agencies are presumed open to public inspection unless a specific statutory exemption applies. No special permission, stated purpose, or residency requirement is necessary to access property records.
Legal Basis for Public Access:
The public nature of property records rests on multiple legal foundations. Wyoming's recording statutes require that instruments affecting real property be recorded to provide constructive notice — a legal doctrine holding that all members of the public are deemed to have knowledge of properly recorded documents. This centuries-old principle of American property law makes secrecy in land ownership fundamentally incompatible with the recording system's purpose.
Why Property Records Are Public:
- Transparency — The public has a recognized interest in knowing who owns real property, how it is assessed for taxation, and what encumbrances affect title
- Commercial necessity — Real estate transactions, title insurance, mortgage lending, and property appraisal all depend on open access to recorded instruments
- Legal protection — Recording and public access protect against fraudulent transfers, establish priority among competing interests, and enable enforcement of property rights
- Public interest — Tax assessment transparency, community planning, historical research, and journalistic investigation all rely on open property records
What Property Information Is Freely Accessible:
- Current and historical ownership
- Legal descriptions and parcel identification numbers
- Sale prices and transfer dates
- Recorded mortgage amounts and lender names
- Liens and encumbrances of record
- Tax assessments and payment history
- Property characteristics (size, age, building type)
- Deeds and all recorded instruments
- Plat maps and surveys
Privacy Considerations:
Certain personal information within property records is subject to protection. Social Security numbers and bank account numbers are redacted from documents recorded after Wyoming's personal information protection requirements took effect. Exemption applications submitted to the Assessor's office may contain financial information that is not fully public. Certain individuals — including law enforcement officers, judges, and victims of domestic violence or stalking — may be eligible for address confidentiality protections under applicable state law.
Who Can Access Property Records:
Any member of the public may inspect and obtain copies of property records maintained by Sheridan County offices. This includes prospective buyers, real estate professionals, title companies, lenders, appraisers, attorneys, investors, researchers, journalists, genealogists, and out-of-state or foreign inquirers. No ownership interest in the property is required.
Commercial Use of Property Records:
Commercial aggregation and use of public property records is permitted under Wyoming law. Title insurance companies, data services, appraisal firms, and real estate platforms routinely compile and redistribute public property information. Anti-harassment statutes and fair housing laws continue to apply regardless of the public nature of the underlying records.
How Much Does It Cost to Get Property Records in Sheridan County?
Members of the public may inspect property records at the Sheridan County Clerk and Recorder's office at no charge. Fees apply when copies or certified copies are requested. The following fee structure reflects current charges as maintained by Sheridan County offices.
Standard Copy and Recording Fees:
| Service | Current Fee |
|---|---|
| Standard copy (per page) | $0.10 – $1.00 (varies by document type) |
| Certified copy of recorded document | $5.00 per document (plus per-page copy fee) |
| Recording a new instrument (first page) | $12.00 |
| Recording (each additional page) | $3.00 |
| Online document viewing | Free (basic search) |
| GIS mapping access | Free |
| Assessor property card (online) | Free |
| Tax information (online) | Free |
Accepted Payment Methods:
- Cash
- Check (payable to Sheridan County Clerk)
- Money order
- Credit or debit card (where available at the office)
Fee Waivers:
Wyoming law does not provide a general fee waiver for public records requests. However, government agencies and certain nonprofit organizations may be eligible for reduced fees in specific circumstances. Members of the public seeking fee waivers should submit a written request to the Clerk and Recorder's office explaining the basis for the waiver request.
What Is Available at No Cost:
- Online inspection of property records through the Assessor's portal
- GIS and mapping data through the county's interactive mapping tool
- Tax information through the Treasurer's office online portal
- Basic document searches through the Clerk and Recorder's index
- In-person inspection of records at the courthouse (no copy fee for viewing only)
What's Included in a Sheridan County Property Record
A complete Sheridan County property record encompasses multiple categories of information drawn from the Assessor, Clerk and Recorder, and Treasurer offices.
Ownership Information:
Current ownership records identify the legal owner or owners as reflected on the most recently recorded deed, including the ownership type (individual, joint tenancy, tenancy in common, trust, LLC, or corporation), the acquisition date, and the deed instrument number. Previous ownership information provides the chain of title, listing prior owners, transfer dates, and historical deed references.
Property Identification:
Each parcel is identified by a unique parcel ID number, a site address, a legal description (lot and block number, subdivision name, plat book and page reference, or metes and bounds description), and a tax account number. Condominium units carry additional unit-specific identifiers.
Physical Characteristics:
Land information includes lot size in square feet or acres, lot dimensions, frontage, zoning classification, and land use designation. Building information includes total living area, year built, number of stories, construction type, exterior wall material, roof type, number of bedrooms and bathrooms, garage type and capacity, pool, and additional structures. Condition and quality ratings assigned by the Assessor are also part of the property record.
Valuation Information:
Assessment records reflect the land value, improvement value, total assessed value, and market value as determined by the Assessor. Wyoming assesses residential property at 9.5% of fair market value and commercial property at 11.5% of fair market value under current state law. Historical assessed values for prior years are maintained as part of the permanent record.
Tax Information:
Tax records include the current year tax bill, taxable value after exemptions, millage rate, breakdown by taxing authority (county, school district, municipality, and special districts), payment status, and payment history. Delinquency records and tax certificate information are maintained by the Treasurer.
Sales History:
Sales history reflects prior transfers including sale dates, sale prices, deed types (warranty, quitclaim, foreclosure, tax deed, or gift), grantor and grantee names, and deed instrument numbers for the most recent transactions on record.
Encumbrances and Liens:
Recorded encumbrances include current mortgages (lender name, recording date, original amount, and book and page reference), tax liens, judgment liens, mechanic's liens, HOA liens, code enforcement liens, easements, deed restrictions, covenants, and lis pendens notices.
Maps and Visual Information:
Property records include GIS map data showing parcel boundaries, aerial photography, plat map references, and property sketches where available through the county's mapping system.
What Is Not Typically in Public Property Records:
- Current outstanding mortgage balances (only original recorded amounts)
- Social Security numbers (redacted from recorded documents)
- Interior photographs
- Private purchase contract terms beyond the recorded sale price
- Unrecorded agreements between parties
- Confidential details from exemption applications
How Long Does Sheridan County Keep Property Records?
Property records in Sheridan County are maintained permanently. Recorded instruments affecting real property title — including deeds, mortgages, liens, easements, plats, and all related documents — are never destroyed. This permanent retention requirement reflects both the legal necessity of an unbroken chain of title and Wyoming's statutory obligations governing public records retention.
Legal Basis for Permanent Retention:
Wyoming's records retention requirements, administered through the Wyoming State Archives and governed by state statute, mandate permanent preservation of all recorded instruments affecting real property. The recording system's fundamental purpose — providing constructive notice and establishing priority among competing interests — requires that records remain accessible indefinitely.
Records Kept Permanently:
- All recorded deeds (warranty, quitclaim, trustee's, and all conveyance types) dating back to county formation
- All recorded mortgages, deeds of trust, satisfactions, and releases
- All recorded liens and lien releases (tax, judgment, mechanic's, and other statutory liens)
- All plats, subdivision plats, re-plats, and condominium declarations
- All recorded easements, restrictions, covenants, and declarations
- Powers of attorney affecting property
- Court documents recorded in the real property records
Format and Storage:
Historical records from the early periods of Sheridan County's existence are preserved in handwritten ledger books. Mid-twentieth century records exist in typed volumes and on microfilm. More recent records are maintained as digital scans within the county's electronic document management system, with backup systems ensuring preservation. The Clerk and Recorder's office maintains climate-controlled storage for original paper records and microfilm archives.
Online Availability by Time Period:
| Time Period | Availability |
|---|---|
| Recent (last 20+ years) | Fully online in most cases |
| Moderate age (20–50 years) | May be online; microfilm available |
| Historical (50+ years) | In-person access; microfilm or bound volumes |
| Very old (100+ years) | Archive storage; advance notice may be required |
Property Appraiser Assessment Records:
The Sheridan County Assessor maintains current and historical assessment records permanently, including property cards, annual assessment rolls, and exemption application records. Recent years of assessment history are accessible through the online portal; historical assessments are available at the Assessor's office.
Tax Records:
The Sheridan County Treasurer retains tax payment records for a minimum of seven to ten years in accessible form. Tax deed records are maintained permanently by the Clerk and Recorder. Delinquency records are retained for several years following resolution.
Chain of Title:
Every transfer of real property in Sheridan County from the original land grant to the present is preserved in the Clerk and Recorder's records. Title searches conducted in connection with real estate transactions review the chain of title to establish marketable title, with the depth of the search determined by the requirements of the transaction and applicable Wyoming law.
Accessing Historical Records:
Members of the public seeking historical records not available online should contact the Sheridan County Clerk and Recorder directly. Staff can retrieve documents from bound volumes, microfilm, or archive storage. Retrieval time ranges from same-day to several days depending on the age and format of the requested records. Standard copy fees apply.
Sheridan County Clerk and Recorder
224 S. Main Street
Sheridan, WY 82801
Phone: (307) 674-2500
Clerk and Recorder
How To Find Liens on Property in Sheridan County?
Liens on property in Sheridan County are recorded instruments and are therefore part of the public record maintained by the Sheridan County Clerk and Recorder. Members of the public may search for liens through the following methods.
Step-by-Step Search Process:
- Visit the Sheridan County Clerk and Recorder office at 224 S. Main Street, Sheridan, WY 82801, or access the office's records search system
- Search by the property owner's name (as grantor or grantee) or by the parcel number
- Filter results by document type to identify liens, including:
- Federal tax liens (filed by the IRS)
- State tax liens (filed by the Wyoming Department of Revenue)
- Judgment liens (arising from court judgments)
- Mechanic's liens (filed by contractors or materialmen)
- HOA liens
- Code enforcement liens
- Note the instrument number, recording date, amount, and lienholder for each lien identified
- Review corresponding releases or satisfactions to determine whether any identified lien has been discharged
- Request certified copies of lien documents as needed, with applicable copy fees
Additional Search Locations:
- Federal tax liens filed by the IRS are recorded with the Sheridan County Clerk and Recorder and are searchable through the county's grantor/grantee index
- Judgment liens arise from court judgments entered in the Sheridan County District Court and are recorded with the Clerk and Recorder to attach to real property
- Wyoming Department of Revenue maintains records of state tax liens; members of the public may contact the Department directly for confirmation of state tax lien status
- Mechanic's liens under Wyoming Statute § 29-1-301 must be recorded with the county clerk within the statutory period to be enforceable against subsequent purchasers
Title Company Search:
For transactions requiring a comprehensive lien search, members of the public and real estate professionals may engage a licensed title company to conduct a full title search. Title companies search all recorded instruments, identify all liens and encumbrances of record, and issue a title commitment reflecting the current state of title.
Sheridan County Clerk and Recorder
224 S. Main Street
Sheridan, WY 82801
Phone: (307) 674-2500
Clerk and Recorder
What Is Property Owner Rule in Sheridan County?
The property owner rule in Sheridan County refers to the body of Wyoming law and local regulations governing the rights, obligations, and limitations applicable to owners of real property within the county. Wyoming recognizes fee simple ownership as the most complete form of property ownership, granting the owner the right to use, enjoy, transfer, encumber, and devise the property subject to applicable law.
Ownership Rights Under Wyoming Law:
Property owners in Sheridan County hold their interests subject to Wyoming's constitutional and statutory framework. Article 1, Section 33 of the Wyoming Constitution affirms that private property shall not be taken or damaged for public or private use without just compensation. This constitutional protection applies to all forms of government action that substantially interfere with property rights.
Recording Requirements:
Under Wyoming's recording statutes, a deed or other instrument affecting real property must be recorded with the Sheridan County Clerk and Recorder to protect the owner's interest against subsequent purchasers and encumbrancers who take without notice. An unrecorded deed is valid between the parties but does not provide constructive notice to third parties. Wyoming follows a race-notice recording system, meaning that a subsequent purchaser who records first and takes without notice of a prior unrecorded instrument prevails over the prior grantee.
Property Tax Obligations:
All owners of real property in Sheridan County are subject to annual property taxation administered by the Sheridan County Assessor and Treasurer. Residential property is assessed at 9.5% of fair market value; commercial and industrial property is assessed at 11.5% of fair market value under current Wyoming law. Property taxes are due in two equal installments, with the first half due on September 1 and the second half due on March 1 of the following year. Failure to pay property taxes results in a tax lien attaching to the property.
Exemptions Available to Property Owners:
Wyoming law provides several property tax exemptions available to qualifying owners:
- Veterans' exemption — Qualifying veterans may receive a reduction in assessed value under Wyoming Statute § 39-13-105
- Hardship exemption — Low-income property owners may apply for tax relief through the county
- Agricultural use — Property actively used for agricultural purposes may qualify for agricultural assessment at a lower rate
Zoning and Land Use Regulations:
Property owners in Sheridan County are subject to the county's zoning ordinances and land use regulations, which govern permitted uses, setback requirements, building heights, and subdivision standards. The Sheridan County Planning and Zoning Department administers these regulations. Property owners seeking to develop, subdivide, or change the use of their property must obtain applicable permits and approvals from the Planning and Zoning Department prior to commencing work.
Adverse Possession:
Wyoming law recognizes adverse possession as a means by which a person may acquire title to real property through open, notorious, exclusive, hostile, and continuous possession for a period of ten years under Wyoming Statute § 1-3-103. Property owners are advised to monitor their boundaries and address encroachments promptly to protect against adverse possession claims.
Eminent Domain:
The government retains the power of eminent domain to acquire private property for public use upon payment of just compensation. Property owners in Sheridan County whose property is subject to a taking are entitled to fair market value compensation and have the right to challenge the amount offered through judicial proceedings.
Lookup Property Records in Sheridan County
- Sheridan County Assessor – property ownership and valuation records
- City of Sheridan Public Records Portal – municipal public records search
- GIS & Mapping – interactive parcel and assessment mapping tool
- Clerk and Recorder – recorded instruments and official property documents
- Property Taxes – Sheridan County tax assessment and payment information